Gym, studio, and school management software. For independent schools, studios, and gyms.
Run memberships and billing alongside bookings, front desk visits, retail, and staff follow-up in one workspace.
Classes are optional. A gym that sells memberships and checks members in at a staffed front desk can use Rovari without a class schedule. Rovari for gyms
Public signup is not open yet.
Class bookings for one week at Example Studio
Review joining applications and keep contact details, family roles, and signed waivers with member records.
Set plans and prices. Review dates and amounts for changes, including pauses and discounts, and keep account credit with the payer.
Recurring invoices follow each membership’s billing date. Collect card payments through your connected Stripe account and follow failed payments through recovery.
Manage class schedules, capacity, bookings, and waitlists. Publish instructor availability for members to book private sessions.
Members check their membership and bookings. Payers review invoices, update a card, and request a pause or cancellation for staff to decide.
Check eligibility and record arrivals for general gym visits or classes. A general visit needs no class booking.
Sell products through browser-card checkout, track stock by location, and process returns against the original receipt.
Assign staff roles and location access. Give inquiries a follow-up owner, and hand member conversations to the staff handling them.
Review member requests and payment failures. Reports separate received payments from unpaid bills, with membership counts and CSV exports.
Follow a missed card payment through the member portal, staff billing view, front desk, and owner report. Each screen shows what changed and what still needs attention.
InvoiceSeven days before it is due
Each recurring invoice falls due on the membership's own billing day, and Rovari draws it seven days before that day. The payer sees it in the member portal with its service period and due date, and nothing is charged before that date.
DeclineOn the due date
The saved card had expired. The member's billing page shows the amount overdue and the exact time the grace ends, and asks for a new card. During the grace, the failed payment does not stop Alex from checking in.
OwnerOn the due date
The staff billing view shows payment failures and member requests that need attention. After a card is declined, staff can see both the unpaid invoice and the account’s grace period, including the amount owed and when grace ends.
AccessWhen the grace ends unpaid
In Alex's example, the failed-card restriction starts when the grace ends with money still overdue. Until every overdue invoice on the payer's account is settled, the people that account covers are not eligible at the Desk. A person your organization has exempted from the payer's failed payments is not restricted, and another membership may still grant someone access.
CardAfter the grace
Stripe collects the new card in its secure form, and the portal shows it as submitted. Once Stripe confirms the card is ready, Rovari can try the payment again. Adding the card does not pay the $120.00 invoice, so it stays open and the restriction remains until Stripe confirms a successful payment.
PaidWhen payment is confirmed
Saving the card lets Rovari try the payment again; it does not pay the invoice. In this example, Stripe confirms a successful payment for Alex's only overdue invoice. The portal, the Desk, and the owner report then reflect the payment without staff having to clear the restriction.
Member portal · Billing, after the payment
The billing page shows the new saved card, no open invoice, and the monthly invoice marked paid. The payment restriction notice is gone.
Staff back office · Desk, after the payment
With nothing overdue left on the account, the failed-card restriction ends. Alex has no hold, missing waiver, or other entry rule in the way, so the Desk shows Alex as eligible again. Staff still record the check-in.
Staff back office · Reports, money received
The owner report counts the payment on the day it settles. The declined attempt counted for nothing, and the same period now shows 28 payments received instead of 27. Money received does not mean revenue earned or money deposited in your bank account.
Already use Rovari?Sign in to your workspace
A class schedule is optional. A membership can cover general visits that staff check in at the Desk, such as open gym time, so a gym that sells memberships without classes fits as well. Add the workflows below where you run them. Rovari for gyms describes that setup.
Recurring schedules and bookings share one staff calendar, where each class shows its bookings against capacity and, when someone is waiting, its waitlist. Staff can check whether a membership covers the class before recording attendance.
Review a member's pause request alongside their membership details. Confirm the dates and check what they will owe. Some pauses use a price you've set; others need an owner or manager to review the amount before it is charged.
One adult may pay for a membership while another handles pickup. Record the payer, guardian, and authorized pickup contacts separately, with the permissions each person needs. Guardians can use the member portal to sign required waivers for their dependents.
Where your programs use levels
Use your own program names and level requirements. Review progress across programs, including alternative ways to qualify for a level. Your staff make the advancement decision.
Preview the member records Rovari can import and fix flagged rows before bringing them in. Some records from your current system may need a separate plan.
We built Rovari to bring memberships, billing, visits, retail, and staff follow-up together for gyms, studios, and schools. It also handles changes that need care, such as moving a household to separate payers while keeping member records. Compare Rovari covers these workflows and the established alternatives.
Signup is not open yet. Pricing and terms will be announced before launch.
Rovari is for independent schools, studios, and gyms that run memberships, recurring classes, or both. See Who it's for for the workflows that apply to each kind of business.
No. A plan includes the services you choose, and staff can check a member in at the Desk for a general visit with no class booked. Schedules, bookings, and waitlists are there when you run classes. Staff check members in at the Desk; Rovari does not connect to door hardware. See Rovari for gyms.
Authorized guardians can view linked dependents and sign required waivers through the member portal. Payment responsibility and pickup permissions are recorded separately.
An owner or manager can review who stays with the current payer, who moves to a new one, and what each will owe for the next period. The current payer approves the change. The incoming payer accepts their price and adds a card. People keep their existing member records, and the change takes effect when the reviewed billing period begins. Earlier invoices and payment history stay with the original account.
Rovari covers day-to-day operations such as billing, bookings, staffed visits, retail, and follow-up. Workout programming and automated marketing campaigns need separate tools, even where you use Rovari’s level tracking or member conversations.
The payer can request a pause or a cancellation. Staff confirm the membership change and its effective dates. Submitting a request does not change billing or access by itself.
The payer can add a new card, but the invoice stays unpaid until Stripe confirms payment. Access continues during seven days of grace. If money is still overdue afterward, covered members lose access unless another membership covers them or they’re exempt. Paying all overdue invoices clears that restriction. Pauses, waivers, and other entry rules still apply. A failed card payment adds no late fee and does not cancel the membership.
Only if you have set a price for that kind of pause and chosen automatic billing. Otherwise an owner or manager reviews the amount before the period is invoiced. If the member has already paid for the affected days, staff handle that adjustment separately on the membership.
Yes. Set your own names and requirements using attendance, time at a level, or passed assessments. You can offer alternative ways to qualify. Staff review readiness across programs and decide when each member advances.
Preview a mapped CSV, check the totals, and fix flagged rows before approving the import. Supported paid-through dates carry over, and a setup list shows which payers still need an account or card. Saved cards do not transfer. Review switching to Rovari.
Assign follow-up for joining inquiries and record contact made through your own email or phone. Member conversations in Rovari can be assigned, handed off, and resolved. Automated marketing campaigns need a separate tool.
The card billing shown here is for US businesses charging in US dollars through each organization's connected Stripe account. Signup is not open yet. If you need another payment method, country, or currency, check that before planning a switch.
Pricing and terms are not published yet. Review the software subscription, payment processing costs, onboarding terms, and cancellation terms before committing. The comparison guide includes questions to ask about the full cost of any platform.
The guides are written to be useful whether or not you use Rovari.
Staff and members can return to the workspace they already use.
Front desk, classes, people, memberships, and organization settings.
Staff sign-in and MFA
Bookings, waivers, account standing, progression, and linked profiles.
Member sign-in
Owners setting up a new organization can create a workspace. Signup shows whether it is open before it asks for any details.
Start with the membership work that takes the most attention in your business, then check it against the workflows above.
Early-access requests are not open on this site yet.